Duplicating an Event
You can duplicate any event in Hi.Events to carry over its tickets, settings, questions, lineup and more, instead of setting up a similar event from scratch.
How to Duplicate an Event
- Go to the Events list
- Find the event you want to duplicate
- Click the three-dot menu on its card
- Select Duplicate event
In the Duplicate Event dialog, set the new event’s Name (required), which starts as the original’s name followed by “(Copy)”. The description is copied from the original; click Edit description if you want to change it. Then choose what to copy under What to copy, and click Duplicate Event. Hi.Events opens the copy straight away.
The duplicate is always created as a Draft, so it is never public until you publish it.
Event Dates
For a single event, the Start Date (required) and End Date fields are pre-filled from the original event. When you change the start date, the end date (if there is one) moves with it, so the copy keeps the same length. If you don’t change them, the copy gets the original’s dates, so always check them.
For a recurring event the date fields aren’t shown. The copy keeps the original’s repeat schedule, and its dates come from Upcoming dates (see below). You can change them after duplicating.
What You Can Copy
Every option is switched on to start with. The count next to What to copy shows how many are selected. Use Select all or Clear all, or switch off the options you don’t want. The options are grouped like this:
| Group | Option | What it copies |
|---|---|---|
| Tickets & sales | Products | All tickets and products in their categories, with their prices, taxes and fees, settings and add-on relationships. A seat map attached to the event comes too. If reserved seating isn’t turned on for your account, switch this off to duplicate a seated event |
| Promo codes | All discount codes and their rules, with usage counts starting at zero. If Products is off, codes lose their product restrictions and apply to every product | |
| Capacity assignments | Shared capacity groups. Needs Products | |
| Affiliates | Affiliate codes and their settings, with sales totals starting at zero | |
| Checkout & entry | Questions | Order and attendee questions, in the same order. With Products off, only order questions are copied, because attendee questions belong to products |
| Check-in lists | Check-in list configuration, plus any box offices with their settings and PINs. Needs Products | |
| Dates & lineup | Upcoming dates | Recurring events only. See below |
| Lineup & schedule | Everyone on the lineup, your stages and rooms, and every time slot | |
| Branding & emails | Settings | Checkout, payment, SEO and all other event settings, plus your event page design and its sections, including gallery photos and sponsor logos |
| Cover image | Your event page’s cover image | |
| Ticket logo | The logo from the Ticket Designer | |
| Email templates | Custom order and ticket emails set on this event. With this off, the copy uses your organizer’s templates | |
| Integrations | Webhooks | Event-level webhooks, with the same endpoints and signing secrets |
While Products is off, the options that need it are greyed out and marked Needs products.
The event’s location (its venue or online details) is always copied, whichever options you choose.
Lineup & Schedule
Lineup & Schedule copies the lineup with each person’s billing, role and hidden setting, plus your stages, rooms and time slots. The copy uses the same saved profiles, so you don’t end up with two profiles for the same speaker. Any edit to a profile shows on both events.
For a single event, time slots move with the new start date: every slot shifts by the same amount as the event’s start. If the original starts at 9:00 on 12 March and the copy at 9:00 on 9 April, a talk at 10:00 on 12 March moves to 10:00 on 9 April. If you also change the start time, the slots shift by that much too, so check the schedule afterwards if you changed the times or the length of the event.
For a recurring event, time slots keep their original dates and times.
See Building Your Lineup for working on the copied lineup.
What Is Not Copied
- Orders and attendees: the new event starts fresh with no sales data
- Reports: analytics begin from zero
Recurring Events
Duplicating a recurring event with Upcoming dates switched on copies future dates only. Each date keeps its capacity, and its sold count starts again from zero. Past and cancelled dates are not carried over, and neither are check-in lists or box offices tied to one of those dates.
Tips
- Review everything after duplicating. Dates, ticket quantities, ticket sale windows and promo code expiry dates usually need updating
- Going from a festival to next year’s edition? Keep Lineup & Schedule on to reuse your stages, then hide or remove the acts who aren’t returning
- If you switch off Settings, the copy gets fresh settings, including the default button text for its category (see Using an Event as a Template)
- Duplication suits repeat events like monthly meetups or annual conferences. Keep a draft template event to copy from each time
Last updated