Duplicating an Event
You can duplicate any event in Hi.Events to carry over its tickets, settings, questions, lineup and more, instead of setting up a similar event from scratch.
How to Duplicate an Event
- Go to the Events list
- Find the event you want to duplicate
- Click the three-dot menu on its card
- Select Duplicate event
In the Duplicate Event dialog, set the new event’s Name (required) and Description, both pre-filled from the original, then choose what to copy under Duplicate Options. Click Duplicate Event to create the copy, and Hi.Events opens it straight away.
The duplicate is always created as a Draft, so it is never public until you publish it.
Event Dates
For a single event, the Start Date (required) and End Date fields are pre-filled from the original event and copied across as-is unless you change them in the dialog, so always check them.
For recurring events the date fields aren’t shown at all. Dates come from the occurrence copy instead (see below).
What You Can Copy
Every option is switched on to start with. Use the Select All or Deselect All buttons next to Duplicate Options, or switch off the options you don’t want:
| Option | What it copies |
|---|---|
| Products | All tickets and products in their categories, with their prices, settings and add-on relationships. A seat map attached to the event comes too. If reserved seating isn’t turned on for your account, switch this off to duplicate a seated event |
| Questions | Registration questions and their configuration. Questions set to Ask once per product are only copied when Products is on too |
| Settings | Checkout, SEO, email, payment and all other event settings, plus your event page design and its sections, including gallery photos and sponsor logos. Custom email templates set on this event aren’t copied: the copy uses your organizer’s templates |
| Promo Codes | All discount codes and their rules. If Products is off, codes lose their product restrictions and apply to every product |
| Capacity Assignments | Shared capacity groups. Only copied when Products is on too |
| Check-In Lists | Check-in list configuration. Only copied when Products is on too |
| Event Cover Image | The banner image |
| Ticket Logo | The logo from the Ticket Designer |
| Webhooks | Event-level webhook configuration |
| Affiliates | Affiliate codes and their settings |
| Lineup & Schedule | Everyone on the lineup, your stages and rooms, and every time slot |
| Occurrences (future only) | For recurring events only. See below |
The event’s location (its venue or online details) is always copied, whichever options you choose.
Lineup & Schedule
Lineup & Schedule copies the lineup with each person’s billing, role and hidden setting, plus your stages, rooms and time slots. The copy uses the same saved profiles, so you don’t end up with two profiles for the same speaker. Any edit to a profile shows on both events.
For a single event, time slots move with the new start date: every slot shifts by the same amount as the event’s start. If the original starts at 9:00 on 12 March and the copy at 9:00 on 9 April, a talk at 10:00 on 12 March moves to 10:00 on 9 April. If you also change the start time, the slots shift by that much too, so check the schedule afterwards if you changed the times or the length of the event.
For a recurring event, time slots keep their original dates and times.
See Building Your Lineup for working on the copied lineup.
What Is Not Copied
- Orders and attendees: the new event starts fresh with no sales data
- Reports: analytics begin from zero
Recurring Events
Duplicating a recurring event with Occurrences (future only) switched on copies future dates only. Each date keeps its capacity, and its sold count starts again from zero. Past and cancelled dates are not carried over.
Tips
- Review everything after duplicating. Dates, ticket quantities, ticket sale windows and promo code expiry dates usually need updating
- Going from a festival to next year’s edition? Keep Lineup & Schedule on to reuse your stages, then hide or remove the acts who aren’t returning
- If you switch off Settings, the copy gets fresh settings, including the default button text for its category (see Using an Event as a Template)
- Duplication suits repeat events like monthly meetups or annual conferences. Keep a draft template event to copy from each time
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