Free seating
chart maker

Plan your wedding or event seating in minutes. Drag tables into place, import your guest list, then print the floor plan and a find-your-seat sign, by table or A to Z.

Free to use. No signup. Saves in your browser.

Seating planAdd a round table to get started
3x PNG · nothing leaves your browser
Shown as the title on your exported image.
Canvas shape
Background
Click a table to name it, set the number of seats, pick a colour, and type in guest names. Drag anything to move it. Press Delete to remove the selected item.
Tables0
Seats0
Guests seated0
Open seats0

Quick tips. Drag to move anything. Use the arrow keys to nudge the selected item. Duplicate a table once you have it styled to keep the look consistent across the room.

Your plan is saved automatically in this browser. To move it to another device or share a draft, use Save JSON and Load JSON.

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§ 01 · What you can make

A seating chart, a table plan and the sign at the door

One guest list drives all of it, so the floor plan your venue gets and the sign your guests read can never disagree.

Wedding seating chart and table plan

Lay out the reception the way the room really is: round tables, long banquet tables, the top table, the dance floor and the bar. Name each table, seat your guests, and move people between tables as the RSVPs change. Export the floor plan for your venue, planner and caterer.

Seating chart sign, board or poster

The welcome sign is generated from the same plan, so it always matches. List guests by table or alphabetically, choose script or serif fonts and a light or dark board, and export at 18 × 24 in, 24 × 36 in or A1, A2 and A3 proportions for a print shop, foam board, acrylic or an easel frame.

Seating plan generator from your guest list

Paste your guest list or import it from Excel, Google Sheets or a CSV. Guests who already have a table are seated at it and everyone else is placed at new tables of 8, 10 or 12, ready for you to rearrange. Download the CSV template to start a list from scratch.

Seating arrangements for any event

The same planner handles gala dinners, banquets, conferences, award nights, fundraisers and classrooms. Relabel tables as teams or departments, add a stage, buffet or photo booth, and keep a running count of seats and open places as you go.

§ 02 · In Hi.Events

Taking RSVPs or selling tickets for your event?

Hi.Events gives you a beautiful event page, free RSVPs, ticket sales, guest questions like dietary needs, and QR check-in on the day. Free events are free forever.

Free RSVPs and guest lists
Dietary and plus-one questions
QR code check-in on the day
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§ 03 · FAQ

Frequently asked questions about seating charts

How do I make a wedding seating chart?
Start with your venue layout: add the top table, dance floor, bar, and entrance so the room feels right. Then add a round or long table for each group of guests, name the tables, and type guest names into the seats. Drag tables around until the flow works, then export a high-resolution image to share with your venue, planner, or print for the day.
How many guests fit at a round table?
A 60-inch (5 ft) round table seats 8 comfortably, and a 72-inch (6 ft) round seats 10 to 12. Long banquet tables seat roughly one guest per 2 ft of length on each side, so an 8 ft table seats 8 with guests on both sides. Your venue will confirm which sizes they have.
Should I use round or long tables?
Round tables make conversation easy and are the most common choice for weddings. Long tables create a family-style feel and can fit more guests into a narrow room. Many couples mix both: a long top table for the wedding party and round tables for everyone else.
How do I make a seating chart sign?
Seat your guests on the floor plan, then open the Welcome sign tab. The sign fills itself in from your tables, so it is never out of step with the plan. Choose a heading such as “Find your seat”, list guests by table or A to Z, pick fonts and colours, choose the paper size, and export a print-ready PNG for a print shop, a foam board or an easel frame.
What size should a wedding seating chart sign be?
18 × 24 inches suits most weddings of up to about 100 guests, and 24 × 36 inches gives 100 to 200 names room to stay readable from a step back. In the UK and Europe the usual choices are A2 and A1. Past 200 guests, two signs (A to L and M to Z) keep the queue moving. The sign exports in each of these proportions, so nothing is cropped at the printer.
Should a seating chart be alphabetical or by table?
By table looks tidy and works well up to about 80 guests, when people can scan every table quickly. Beyond that, alphabetical by first or last name is faster: each guest looks under one letter instead of reading ten tables. You can switch between the two on the sign with one click and see which reads better for your list.
Can I import my guest list from Excel or Google Sheets?
Yes. Click Import guests and paste your names, one per line, or copy a name column and a table column straight out of Excel or Google Sheets. You can also upload a CSV, and there is a CSV template to download. Guests with a table are seated at it, new tables are created where needed, and everyone else is seated at new tables of 8, 10 or 12. The finished guest list exports back to CSV.
Is there a seating chart template?
The tool opens with a wedding reception template: a top table, eight round tables of eight, a dance floor, stage, bar, cake and entrance. Rename the tables, change the seat counts and colours, or clear it and start from a blank room. Save your own layout as a file to reuse it as a template for the next event.
What is the difference between a seating chart, a table plan and escort cards?
A seating chart and a table plan are the same thing: “seating chart” is the usual American term and “table plan” or “seating plan” the British one. Both show guests which table they are at. Escort cards do the same job with one card per guest, and place cards mark the exact seat at the table. A single sign is cheaper and quicker to make than cards, and this tool makes it from the same guest list.
Does it work for classrooms, conferences and other events?
Yes. Anything with assigned tables works: galas, award dinners, banquets, corporate events, fundraisers and classrooms that seat pupils in groups. Use long tables for rows, relabel tables as teams or departments, and add text labels for the front of the room.
Can I save my seating plan and come back later?
Yes. Your plan saves automatically in your browser as you work. You can also download it as a JSON file and upload it later on any device, which is handy for sharing a draft with your partner or planner.
How do I print or share the seating chart?
Click Export PNG to download a high-resolution image (up to 3x the on-screen size) that prints cleanly on A3 or larger. Share the floor plan with your venue and caterer, add it to your day-of paperwork, and export the welcome sign separately for the door.
Is this seating chart maker really free?
Yes. There is no signup, no watermark, and no limit on tables or guests. Everything runs in your browser and nothing you type is sent to our servers. Hi.Events makes it free because we build event ticketing and RSVP tools, and this is a small way of helping people planning events.

About this seating chart maker

This free seating chart maker is a wedding seating plan generator and table planner for weddings, dinners, galas, and any event with assigned tables. Add round or long tables, set the number of seats, import your guest list or type names in, and place the stage, dance floor, bar, cake, and entrance so the whole room is on one page. Choose soft colours for each table, then export a high-resolution PNG of the floor plan, a printable seating chart sign listed by table or A to Z, and a JSON file you can load again later. It runs entirely in your browser with no account and no watermark.

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