Plan every minute of your event on one sheet. Give each segment a length and the start and end times work themselves out. Start from a conference, an awards night or a club night, then print it, save a PDF or download it for Excel.
Free to use. No signup, and your run of show is saved in your browser.
08:00 to 16:40 · 8 h 40 min · 15 rows
A run of show is the minute-by-minute plan for an event, written for the people running it. Each row is one segment, from doors to close, with its timing, who is on, where it happens and the cues the crew needs. Stage managers, AV, hosts, caterers and the venue all work from the same sheet, so everyone knows what happens next.
Every row has a length. Its start follows on from the row above and its end is worked out, so moving one segment moves everything after it.
What happens, in a few words: "Opening keynote", "Changeover", "Awards, part one". Changeovers and calls get rows of their own.
Who is on stage or responsible for the segment: the speaker, the host, the band, the catering lead.
Where it happens. For a multi-room event, a column the crew can filter or sort by.
What the technical team does and when: which mic, which slide or video, lighting states, walk-on and walk-off music.
Anything the team needs and the audience does not: who to call, where people stand, what to do if a speaker runs over.
The agenda tells your audience what is on. The run of show tells your team how it happens. Most events need both, built from the same times.
| Agenda | Run of show | |
|---|---|---|
| Who reads it | Attendees | Your team: stage manager, AV, host, catering, venue |
| What is on it | Sessions, speakers, rooms and breaks | Every segment, changeover, walk-on and call, with cues and notes |
| Detail | To the session | To the minute |
| Where it goes | Your event page, website and ticket emails | Printed for the crew, on the stage manager's desk |
| How often it changes | Published once, with the odd update | Revised up to the day, with a version number |
Building the public agenda? The free conference agenda maker lays out days, rooms and sessions for attendees.
The first 9 rows of the conference day in the builder above. Load it from Conference day and change it to suit your event.
| Start | End | Segment | Who | Cues |
|---|---|---|---|---|
| 08:00 | 08:55 | Registration and coffee | Registration desk | Walk-in playlist. Holding slide on every screen |
| 08:55 | 09:00 | Five-minute call | Stage manager | Doors to the hall open. Playlist fades out at 08:59 |
| 09:00 | 09:10 | Welcome and housekeeping | Niamh Doyle | Walk-on sting. Lectern mic on. Slides: welcome deck |
| 09:10 | 09:50 | Opening keynote | Ada Byrne | Headset mic 1. Speaker laptop on HDMI 2. Countdown clock from 40:00 |
| 09:50 | 09:55 | Changeover | AV team | Back to the show laptop. Holding slide |
| 09:55 | 10:25 | Talk: Building for the next billion users | Tom Okafor | Lectern mic. Slides from the show laptop |
| 10:25 | 10:55 | Coffee break | Catering | Break slide with the return time |
| 10:55 | 11:45 | Panel: What we got wrong about remote teams | Niamh Doyle; Priya Shah; Marco Ruiz; Lena Fischer | Four handheld mics on stands. Lower-thirds with names |
| 11:45 | 12:15 | Lightning talks | Five speakers | Slides advance on their own, 5 minutes each. Timer on the confidence monitor |
Build your agenda or lineup once in Hi.Events. Attendees see it on your event page, and your crew prints a run sheet from the same schedule, so the two never disagree.
Export → Printable run sheet opens the running order in a new tab, for all days or a single day.
Group by stage or room to give each stage manager their own page. It is on by default when you have more than one stage.
Each row shows the start, end, length, stage and what is on, with space to write notes.
People hidden from the event page are still listed and marked as hidden, so the crew knows who is coming before you announce them.
A new day starts at 5:00 AM, so a 1:30 AM set stays under the night before rather than starting a new page.
The CSV from this page uses column names the Hi.Events schedule import reads, so it can become your event's schedule in one go.
How it works: building the schedule and importing and exporting.
Sell tickets on Hi.Events and build the agenda or lineup once. Attendees see it on the event page, and your crew prints the run sheet from it.
Free events cost nothing. On paid tickets our fee of 1.25% + $0.60 is added at checkout and paid by the buyer, with no monthly fee. See the full pricing.