Managing Attendee Check-In

Managing attendee check-in is a vital part of any event. It ensures smooth access for attendees and helps organizers track attendance effectively. This guide will walk you through the process of managing attendee check-ins using Hi.Events.

Overview

Hi.Events allows you to create "Check-In Lists" tailored to your event’s needs. These lists can be associated with all tickets or specific ones, enabling you to manage check-ins for different groups of attendees.

Key Features:

• Check-In Status: Mark attendees as checked in or not checked in.
• Check-In Time: Record the exact time when an attendee checks in.
• Shareable Link: Share the check-in list with your team or volunteers, granting them access to the list without exposing the rest of the event.
• Start and End Time: Set specific times for when check-in is available, ensuring it only occurs during designated periods.
• No Double Check-ins: Prevent attendees from being checked in multiple times.

Creating a Check-In List

Follow these steps to create a check-in list:

1. Navigate to the Check-In Lists section in your event dashboard.
2. Click Create Check-In List.
3. Enter a name for the list.
4. (Optional) Add a description, which will be visible to your team when they access the list.
5. Select the tickets to associate with the list—either all tickets or specific ones.
6. (Optional) Set the start and end time for the check-in list.

Once your list is created, share the check-in link with your team or volunteers. They can access the list and begin checking in attendees.

Conducting Check-Ins

Check-ins can be performed on any device with a web browser, making it easy for your team to use their phones or tablets. Attendees can be checked in by searching for their name or scanning their QR code.