Managing Attendee Check-In
Managing attendee check-in is a vital part of any event. It ensures smooth access for attendees and helps organizers track attendance effectively. This guide will walk you through the process of managing attendee check-ins using Hi.Events.
Overview
Hi.Events allows you to create "Check-In Lists" tailored to your event’s needs. These lists can be associated with all tickets or specific ones, enabling you to manage check-ins for different groups of attendees.
Key Features:
- Check-In Status: Mark attendees as checked in or not checked in.
- Check-In Time: Record the exact time when an attendee checks in.
- Shareable Link: Share the check-in list with your team or volunteers, granting them access to the list without exposing the rest of the event.
- Start and End Time: Set specific times for when check-in is available, ensuring it only occurs during designated periods.
- No Double Check-ins: Prevent attendees from being checked in multiple times.
Creating a Check-In List
Follow these steps to create a check-in list:
- Navigate to the Check-In Lists section in your event dashboard.
- Click Create Check-In List.
- Enter a name for the list.
- (Optional) Add a description, which will be visible to your team when they access the list.
- Select the tickets to associate with the list—either all tickets or specific ones.
- (Optional) Set the start and end time for the check-in list.
Once your list is created, share the check-in link with your team or volunteers. They can access the list and begin checking in attendees.
Conducting Check-Ins
Check-ins can be performed on any device with a web browser, making it easy for your team to use their phones or tablets. Attendees can be checked in by searching for their name or scanning their QR code.